How To: Create and publish a web link – Civica Learning

Web links are URLs that point to internal or external web addresses. By publishing web links to your learner audience, you can make internal or external third party content and web sites available through the Civica catalogue, alongside other content that is stored by Civica.

To create and publish a web link

Log in to your Administration portal, as either a Global administrator or Content administrator.
On the NAVIGATION pane, click Catalogue.
In the ACTIONS section, click Add web link.
On the Web link page, in the THUMBNAIL section, click the item's thumbnail image to add your own image to display alongside this web link when it is published
In the PASS MARK box, specify the score that learners must achieve to pass the web link.

INFO: Pass marks are only relevant on web links where the link is use to access externally hosted AICC course content, which can return a score. It will have no effect for any other web link.

Where a pass mark is specified, if a learner completes an AICC web link with a score less than the pass mark, they will have their status displayed as Failed. If a learner completes an AICC web link with a score equal to or greater than the pass mark, their status will be displayed as Passed. If a pass score is not specified, when the learner completes the AICC web link, their status will be displayed as Completed.
In the DETAILS section, in the TITLE box, enter a title for the web link.
In the DESCRIPTION box, enter a description for the web link.
In the DISPLAY TYPE section, enter the type of the item, as you want it to be displayed to learners in the Learner portal. We recommend that you only change this value where it is appropriate, and that you limit the number of display types to ensure that the filter is meaningful to learners. Note that where values are chosen that differ from the standard Civica Learning values, these values will not be localised in the learner portal.
In the WEB URL box, type the web address. You must include the protocol (http:// or https://) with the web address.
NOTE: We strongly recommend using https:// links. Please be aware that http:// links will not function in the dedicated mobile apps.
In the CATEGORIES box, select one or more categories with which to associate this weblink. Learners can filter content by category when perusing the content catalogue.
In the COMPLETION section, you can configure the completion behaviour of the item. The following options are available:
- Automatic and Manual. When the learner opens the link, the link is automatically marked as complete. After accessing the link, learners have the option to override their completion status. Administrators with appropriate permissions can override a learner's completion status.
- Automatic. When the learner opens the link, the link is automatically marked as complete. The learner has no way of overriding this. Administrators with appropriate permissions can override a learner's completion status.
- Manual: After accessing the link, learners must set their completion status by using their learner portal. The system will not set any status automatically. Administrators with appropriate permissions can set a learner's completion status.
- Administrator only. Learners are not marked as having completed the link automatically, and they cannot set their completion status. Administrators with appropriate permissions can set a learner's completion status.
- External. When the learner opens the link to an external system, the system can mark the link as complete. The learner has no way of overriding this. Administrators with appropriate permissions can set a learner's completion status. With External completion selected, you can also define the URL options for externally completed content:
  - No additional parameters. No additional parameters will be passed to the external system when the learner opens the link.
  - Append xAPI 1.0 style launch parameters. xAPI 1.0 style launch parameters will be appended to the link when the learner opens the link. The externally launched content can then use the appended parameters to enable status information (in progress / completed and score - the information returned is course dependent) to be logged to the lms.
  - AICC 4.0 tracked content. The content will be launched as an AICC 4.0 course. The externally launched content can then return status information (in progress / completed and score - the information returned is course dependent) to be logged to the system.
    
    NOTES:
    1. When using externally tracked xAPI or AICC content, the system does not track detailed page turn / assessment information, so this is not available via the reports.
    2. Since the content is launched as a web link, it is not possible to set a Pass score for the item, hence all completions will be tracked as Completed, not Passed or Failed. In curricula, content should only be configured to require the item to become complete, rather than requiring the content to achieve a pass.
    2. You may need to contact your content provider and request them to whitelist access to the content from your platform.
- Send confirmation email once complete. Select this check box, if you want the learner to receive a completion confirmation email, when the web link is completed.
In the TARGET USERS section, using the MY LEARNING and/or CATALOGUE boxes, the web link can be targeted to determine who should see it within either their My learning area, their Catalogue or both.
- To target the MY LEARNING area, complete the following steps:
  1. In the TARGET USERS section, in the MY LEARNING box, click the ellipses (...) button.
  2. In the Users dialog box, on the Users tab, select the required user.
  3. On the Groups tab, select the required group.
  4. On the Organisational unit tab, select the required organisational unit, and then click Done.
- To target the CATALOGUE, complete the following steps:
  1. In the TARGET USERS section, in the CATALOGUE box, click the ellipses (...) button.
  2. In the Users dialog box, on the Users tab, select the required user.
  3. On the Groups tab, select the required group.
  4. On the Organisational unit tab, select the required organisational unit, and then click Done.
In the OWNERS section, specify who is the 'Owner' for the item. This will default to the admin that creates the item, but you can specify one or more users or groups as the owner. Where admins have Content administrator permissions, and they are included as an owner for an item, the content administrator can update all of the information associated with the item.
In the CONTENT VISIBILITY section, the web link's availability across phones, tablets or the Web learner portal can be configured. The content visibility settings are designed to enable you to hide legacy Flash content and non-responsive content from mobile devices.
In the CONTENT PRIORITY section, the web link's content priority to control precisely where the web link should appear within learner facing content lists such as their My learning content list and Catalogue content list. This should be avoided unless absolutely necessary.
In the CPD CREDIT section, in the CPD POINTS box, enter the number of CPD points that the learner should receive following completion of the web link.
In the LEARNING HOURS box, enter the number of learning hours that the learner should receive following completion of the web link.
In the EXTERNAL REFERENCE section, you can configure an external reference for the web link. This is only necessary if completion history related to this web link content needs to be imported, for example, during system implementation and/or if you want to cross reference this web link with an external entity during completion history export processing.
When all configuration is complete, click Save.