How To: Upload and publish a course – Civica Learning

You can upload and publish eLearning courses to your learner audience. eLearning content is accessed online when learners view it by using the Web learner portal. If learners view a course by using the Civica Apps, the course is first downloaded to their device so that it is available for viewing even when their device is offline.

All course activity is automatically tracked when your course is accessed, so that status and tracking information can be included in reports.

To upload and publish an eLearning course

Log in to your Administration portal, as either a Global administrator or Content administrator.
On the NAVIGATION pane, click Catalogue.
In the ACTIONS section, click Add courses and files.
In the Add courses and files dialog box, either click Browse and locate the course package (.zip file) or drag-and-drop the course package (.zip file) file onto the Drag and drop files here box to attach.

INFO: File uploads are limited to a maximum of 500MB.
When the upload has completed, click the Click here to configure link.
On the <course_name> page, in the THUMBNAIL section, click the item's thumbnail image to add your own image to display alongside this course when it is published.
In the DETAILS section, in the TITLE box, enter a title for the course.
In the DESCRIPTION box, enter a description for the course.
In the DISPLAY TYPE section, enter the type of the item, as you want it to be displayed to learners in the Learner portal. We recommend that you only change this value where it is appropriate, and that you limit the number of display types to ensure that the filter is meaningful to learners. Note that where vales are chosen that differ from the standard Civica Learning values, these values will not be localised in the learner portal.
In the CATEGORIES box, select one or more categories with which to associate this course. Learners can filter content by category when perusing the content catalogue.
In the PASS MARK box, specify the score that learners must achieve to pass the course.

INFO: Where a pass mark is specified, if a learner completes a course with a score less than the pass mark, they will have their status displayed as Failed. If a learner completes a course with a score equal to or greater then the pass mark, their status will be displayed as Passed. If a pass score is not specified, when the learner completes the course, their status will be displayed as Completed.

In the TARGET USERS section, using the MY LEARNING and/or CATALOGUE boxes, the course can be targeted to determine who should see it within either their My learning area, their Catalogue or both.
- To target the MY LEARNING, complete the following steps:
  1. In the TARGET USERS section, in the MY LEARNING box, click the ellipsis (...) button.
  2. In the Users dialog box, on the Users tab, select the required user.
  3. On the Groups tab, select the required group.
  4. On the Organisational unit tab, select the required organisational unit, and then click Done.
  INFO: If a content item is targeted at a set of users in the My learning area, it is automatically available in their Catalogue, and so does not need to be targeted in both the MY LEARNING and CATALOGUE areas, unless different cohorts need to see the content in the different areas.
- To target the CATALOGUE, complete the following steps:
  1. In the TARGET USERS section, in the CATALOGUE box, click the ellipsis (...) button.
  2. In the Users dialog box, on the Users tab, select the required user.
  3. On the Groups tab, select the required group.
  4. On the Organisational unit tab, select the required organisational unit, and then click Done.
In the CONTENT VISIBILITY section, specify the courses availability across phones, tablets or the Web learner portal can be configured. The content visibility settings are designed to enable you to hide legacy Flash content and non-responsive content from mobile devices.
In the OWNERS section, specify who is the 'Owner' for the item. This will default to the admin that creates the item, but you can specify one or more users or groups as the owner. Where admins have Content administrator permissions, and they are included as an owner for an item, the content administrator can update all of the information associated with the item.
In the CONTENT PRIORITY section, set the courses priority to control precisely where the course should appear within learner facing content lists such as their My learning content list and Catalogue content list. This should be avoided unless absolutely necessary.
In the MAXIMUM ALLOWED LAUNCHES section, you can define how many times learners are allowed to launch the content from the Web learner portal. Note that this setting has no effect within the Apps.
In the ATTEMPTS section, you can define how many attempts the learners are allowed to complete the content from the Web learner portal. You can also define if the learners are able to review the content once it is completed.
In the ANONYMOUS LAUNCHING section (visible subject to your lms configuration), you can enable access to the item by external users, without them needing to have an account on Civica Learning. To allow anonymous access (which is not tracked in the lms reports), check the Allow anonymous launching option, and provide the displayed link to your external users.
In the CPD CREDIT section, in the CPD POINTS box, enter the number of CPD points that the learner should receive following completion of the course. The values here default from the event level settings.
In the LEARNING HOURS box, enter the number of learning hours that the learner should receive following completion of the course. The values here default from the event level settings.
In the ADVANCED TRACKING OPTIONS section, you can change the AGENT FORMAT style from xAPI 1.0 to xAPI 0.9.
In the EXTERNAL REFERENCE section, you can configure an external reference for the course. This is only necessary if completion history related to this course needs to be imported, for example, during system implementation and/or if you want to cross reference this course with an external entity during completion history export processing.
When all configuration is complete, click Save.

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