How To: Upload and publish a video – Civica Learning

You can upload and publish standalone MP4 videos to your learner audience. MP4 video content is accessed online when learners view it by using the Web learner portal. If learners view video by using the Civica Apps, the video content is first downloaded to their device so that it is available for playback even when their device is offline.

To upload and publish video

Log in to your Administration portal, as either a Global administrator or Content administrator.
On the NAVIGATION pane, click Catalogue.
In the ACTIONS section, click Add courses and files.
In the Add courses and files dialog box, either click Browse and locate the MP4 file or drag-and-drop the MP4 file onto the Drag and drop files here box to attach.

INFO: File uploads are limited to a maximum of 500MB.
When the upload has completed, click the Click here to configure link.
On the MP4 file page, in the THUMBNAIL section, click the item's thumbnail image to add your own image to display alongside this video when it is published.
In the DETAILS section, in the TITLE box, enter a title for the video.
In the DESCRIPTION box, enter a description for the video.
In the DISPLAY TYPE section, enter the type of the item, as you want it to be displayed to learners in the Learner portal. We recommend that you only change this value where it is appropriate, and that you limit the number of display types to ensure that the filter is meaningful to learners. Note that where vales are chosen that differ from the standard Civica Learning values, these values will not be localised in the learner portal.
In the CATEGORIES box, select one or more categories with which to associate this video. Learners can filter content by category when perusing the content catalogue.
In the COMPLETION section, you can configure the completion behaviour of the item. The following options are available:
- Automatic and Manual. The video is automatically marked as completed once the learner reaches the end of the video. After accessing the video, learners have the option to override their completion status.
- Automatic. The video is automatically marked as completed once the learner reaches the end of the video. The learner has no way of overriding this.
- Manual. The video is not automatically marked as complete and the learner must click to mark the video as completed. The system will not apply any status automatically.
- Administrator only. Learners are not marked as having completed the video automatically, and they cannot set their completion status. Administrators with appropriate permissions can set a learner's completion status.
- Send confirmation email once complete. Select this check box, if you want the learner to receive a completion confirmation email, when the file is completed.
In the TARGET USERS section, using the MY LEARNING and/or CATALOGUE boxes, the video content can be targeted to determine who should see it within either their My learning area, their Catalogue or both.
- To target the MY LEARNING, complete the following steps:
  1. In the TARGET USERS section, in the MY LEARNING box, click the ellipses (...) button.
  2. In the Users dialog box, on the Users tab, select the required user.
  3. On the Groups tab, select the required group.
  4. On the Organisational unit tab, select the required organisational unit, and then click Done.
- To target the CATALOGUE, complete the following steps:
  1. In the TARGET USERS section, in the CATALOGUE box, click the ellipses (...) button.
  2. In the Users dialog box, on the Users tab, select the required user.
  3. On the Groups tab, select the required group.
  4. On the Organisational unit tab, select the required organisational unit, and then click Done.
In the OWNERS section, specify who is the 'Owner' for the item. This will default to the admin that creates the item, but you can specify one or more users or groups as the owner. Where admins have Content administrator permissions, and they are included as an owner for an item, the content administrator can update all of the information associated with the item.
In the CONTENT VISIBILITY section, the video content's availability across phones, tablets or the Web learner portal can be configured. For video content, it's unlikely you want the video to appear in one place and not the other. The content visibility settings are designed to enable you to hide legacy Flash content and non-responsive content from mobile devices.
In the CONTENT PRIORITY section, the video's content priority to control precisely where the video should appear within learner facing content lists such as their My learning content list and Catalogue content list. This should be avoided unless absolutely necessary.
In the MAXIMUM ALLOWED LAUNCHES section, you can define how many times learners are allowed to launch the content from the Web learner portal. Note that this setting has no effect within the Apps.
In the ANONYMOUS LAUNCHING section (visible subject to your Civica Learning configuration), you can enable access to the item by external users, without them needing to have an account on the lms. To allow anonymous access (which is not tracked in the lms reports), check the Allow anonymous launching option, and provide the displayed link to your external users.
In the CPD CREDIT section, in the CPD POINTS box, enter the number of CPD points that the learner should receive following completion of the video. The values here default from the event level settings.
In the LEARNING HOURS box, enter the number of learning hours that the learner should receive following completion of the video. The values here default from the event level settings.
In the EXTERNAL REFERENCE section, you can configure an external reference for the video. This is only necessary if completion history related to this video content needs to be imported, for example, during system implementation and/or if you want to cross reference this video with an external entity during completion history export processing.
When all configuration is complete, click Save.